Summary of Essential Job Duties
The Administrative Assistant for the Prenatal Screening Program performs intermediate level clerical, administrative, and general office activities to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members through a variety of tasks related to the organization and department. Responsible for confidential and time sensitive material.
Essential Duties:
- Use of Microsoft Office applications and high volume ACD phone system to triage and route calls to appropriate Coordinating group.
- Search the State’s Screening Information System (SIS) for screening results, test requisition #s, and accession #s, documenting as appropriate.
- Contact Perinatal Diagnosis Centers (PDCs) for cases that have been referred, but not scheduled in SIS.
- Use electronic fax application, respond to faxed requests for results and medical records releases within 24 hours.
- Ensure the accuracy of clinician entity information, Business Intelligence, potential matches, and other reports.
- Ability to multi-task, with continuous use of various computer systems and applications simultaneously and throughout the shift.
- Maintain internal electronic filing and data storage systems in shared drive, Box, etc.
- Maintain communication via Microsoft Teams and responds timely, effectively and appropriately to deliverables.
- Identify and respond appropriately to both internal and external customer needs utilizing available resources.
- Ability to learn and respond to basic Program questions from OB offices, patients, and stakeholders.
Required: High School Diploma/GED
Preferred: Associate degree or college level coursework
Required: Two years of administrative/clerical experience, using Microsoft Office Suite, Box, virtual communication platforms, and other computer applications while responding to high call volume phones.
Working Title: Administrative Assistant - Prenatal Screening
Department: Home Dept-Kilpatrick
Business Entity: Cedars-Sinai Medical Center
Job Category: Administrative
Job Specialty: Administrative
Position Type: Full-time
Shift Length: 8 hour shift
Shift Type: Day
Base Pay:$21.44 - $32.16
